Vendors

Doing Business with UTRS

To maintain a competitive advantage, UTRS teams with best-in-class large and small businesses that demonstrate a commitment to continuous improvement and can help us deliver products and services to our customers more efficiently and with the highest quality available.

How to Become a UTRS Vendor

As a vendor to UTRS, the first step is to become familiar with us and our Code of Ethics & Business Conduct. The next step is to register online in our Vendor Management System (VMS). The Vendor Management System (VMS) is a new initiative created by UTRS to provide our vendors and subcontractors with a common structure to submit required documents to UTRS for incorporation into our purchasing system. The system is accessible via the web on any Internet connection. Key features of this system include: secure user authentication, workflow management, signature notifications, and transaction management.

Key Benefits of the UTRS VMS

  • Documents are routed electronically, enabling faster review and approval time by UTRS. Electronic routing of documents also allows faster authorization time for our vendors/subcontractors to work and begin invoicing.
  • The system allows both parties to view the workflow of each document, noting where it is in the approval cycle at any given time.
  • Once the document is approved, it is immediately available for viewing and downloading.
  • The fully executed document is stored in PDF format, a legally recognizable format that neither party is able to alter, thereby providing document integrity.

DocuSign

UTRS has recently introduced DocuSign Global Network to provide an easier, faster, more secure way to send, sign, track, and store documents in the cloud. DocuSign will decrease contract cycle times, reduce paper-based business processes, improve visibility and control and, best of all, enhance customer satisfaction. UTRS has introduced the system within the Purchasing Department, and all purchase orders and change orders will be sent via the DocuSign system. With this in mind, as a vendor of UTRS, please ensure that you have access to the DocuSign website (www.docusign.com) and that emails with a DocuSign Support heading are not going to your spam/junk email. We have embraced this "Go Green" effort to transform our business with confidence.

Vendors Receiving UTRS Purchase Orders

Please note that you are subject to the following:

Affirmative Action Notice: Vendors and subcontractors are notified that they may be subject to the provisions of: 41 CFR Section 60-250.4 and/or Section 60-300.5; 41 CFR Section 60-741.5; 41 CFR Section 60-1.4(c); 48 CFR Section 52-222-54(e); and 29 CFR Part 471, Appendix A to Subpart A with respect to affirmative action program and posting requirements.

Frequently Asked Questions

  1. Can I do business with UTRS prior to completing my vendor profile in the VMS?

    UTRS requires all vendors and subcontractors to complete their VMS profile and upload all required documentation before a vendor/subcontractor can be paid by UTRS.

  2. Whom do I contact if I have a question?

    Please contact the system administrator at UTRSVendorAdmin@utrs.com or by phone at 856-667-6770, ext. 139.

  3. How long does this process take?

    We estimate that the process should be complete within 48-72 hours of initial registration online with the VMS.